How to Apply for Transfer Credits Online

 

 

INTRODUCTION.. 1

What Is the Online Application for Transfer Credit?. 1

Who Is Eligible to Apply?. 1

Application Deadlines. 2

APPLICATION PROCEDURE. 3

What You Need to Apply. 3

How to Apply for Transfer Credit 4

1. Complete the Online Application for Transfer Credit 4

2. Submit Your Official Transcript 10

Check Your Application Status. 11

STATUS DEFINITIONS. 12

COMMON REASONS FOR DENIAL. 15

GLOSSARY OF TERMS. 18


 

INTRODUCTION

 

 

What Is the Online Application for Transfer Credit?

 

The online Application for Transfer Credit is an application for new and current students who wish to use courses they've successfully completed at another academic institution to meet their program requirements at George Brown College. The application is available through Stu-View

 

To be considered for transfer credit, students must submit the Application for Transfer Credit, along with any required documentation--i.e. official transcripts, course outlines --prior to the posted application deadlines.

 

A student who has been approved for transfer credit will be exempted from completing the equivalent course at George Brown College; instead, a grade of EX will be displayed for the course on the student's academic record. EX grades are not calculated in a student's Grade Point Average (GPA), but may be used to fulfill program requirements.

 

 

Who Is Eligible to Apply?

 

 

To be eligible to use the online Application for Transfer Credit, you must be:

 

a)      A new or current student at George Brown College, or

b)      An applicant who has accepted an offer of admission from the College.

 

In addition, you may only apply for transfer credit if you are hoping to be exempted from a GBC course which is required for your program.

 

---

 

You cannot use the online Application for Transfer Credit if you are:

 

In the Bachelor of Science in Nursing (S118) or the Post-PN Bridge Pathway to Trent BScN (S222) program

o   S118 and S222 students should contact their Academic Department regarding transfer credits.

o   For more information, please call the Sally Horsfall Eaton School of Nursing at 416-415-5000, ext. 3965 between 9 a.m. and 4 p.m. or email nursing@georgebrown.ca.

 

Seeking internal transfer credits

o   Students who wish to use a course previously completed at George Brown College to meet their current program requirements should visit their current Academic Department to request a substitution -- click here for locations and contact information.

o   Prior to meeting with your Academic Department, please check your Academic Progress (CAPP) Report to see if your previous GBC course has already been applied to your current program.

 

Hoping to earn academic credit for knowledge and skills acquired through life experience, such as work or volunteer experience.

o   These students should explore our Prior Learning Assessment and Recognition (PLAR) process instead.

 

When to Apply:

 

 

o   Each term for courses you are eligible to register for in that term;

o   When the incoming course does not show on our Course-to-Course equivalency database and you think that you have already completed the course content;

o   When the incoming course is on our Course-to-Course equivalency database and we received a paper version of your transcript;

o   General Education and Liberal Studies -- apply for all transfer credits in one term;

o   Continuing Education: Any time within the term;

 

Application Deadlines

 

 

The last day to submit an Application for Transfer Credit is always the first day of the term.

 

 

Transfer Credit Application Dates

Term:

Fall 2019

Winter 2020

Spring/Summer 2020

Fall 2020

Application Opens:

March 25, 2019

November 18, 2019

April 6, 2020

July 13, 2020

Application Deadline:

September 3, 2019

January 6, 2020

May 19, 2020

September 8, 2020

 

 

A decision will be made on your Application for Transfer Credit by the end of the second week of classes.

 


 

APPLICATION PROCEDURE

 

What You Need to Apply

 

 

For your Application for Transfer Credit, you will need:

 

1.       Official Transcripts

 

Transcript still sealed in the envelope from the issuing institution and not opened before submitting to George Brown

o   Official transcripts from your incoming institution(s) are required for your Application for Transfer Credit.

o   If you have already submitted your official transcript to the Admissions Office, there is no need to re-submit this document.

o   International Education -- an external evaluation from ICAS or WES is also.

o   See the Submit Your Official Transcript section for more information, including acceptable methods of submission.

o   Where possible, if we have received your official transcript it may be available for you to review in the View Transcript dropdown menu on the Apply for Transfer Credit page of the application.

o   If you have previously submitted your transcript and the transcript status indicates "Outstanding" please allow 48 hours for us to locate and attach the transcript to your application.

 

2.       Course Outline/Syllabus

o   When you complete your Application for Transfer Credit, you will be asked to attach a course outline for each incoming course.

o   The course outline must correspond to the time you were enrolled in the incoming course.

o   If the course outline is posted online, please save a copy of the webpage and upload the file.

o   Acceptable file types include: Word DOC, PDF, HTML, JPEG, GIF, TXT, etc.

o   See Ontario Colleges Course Outline Links for assistance in locating course outlines for Ontario Colleges.

 

3.       Valid E-Mail Address

o   Notifications regarding your Application for Transfer Credit will be sent to you via e-mail only.

o   Current students should check their GBC Student E-mail Accounts for notifications.

o   You may click on the 'Personal Information' tab in Stu-View to:

o   View E-mail Address(es) = Check if the e-mail address we have on file is correct.

o   Email registration@georgebrown.ca if any of your Personal or Business email addresses need updating.

o   Students who applied through Ontario Colleges (OCAS)

o   You must also update your e-mail address on your OCAS account. Call OCAS at 1-888-892-2228 for assistance.

 

 

Before applying, you should also:

 

o   Review the Guide for Selecting Courses Eligible for Transfer Credit:

This guide is designed to assist you with determining which courses to use for transfer credits

 

o   Register for--or remain registered in--the course(s) you are applying to be exempted from:

o   This way, you will be properly registered in your program's required courses if your Application for Transfer Credit is denied.

o   Be sure to attend all classes until your Application for Transfer Credit has been approved.

 

How to Apply for Transfer Credit

 

1.      Complete the Online Application for Transfer Credit

 

Follow these steps to complete the online Application for Transfer Credit:

 

1.       Access the online Application for Transfer Credit:

a)       Log-in to your Stu-View account.

b)      Click on the 'Registration Services' tab.

c)       Select the 'Registration' menu.

d)      Select the 'Submit or Modify an Application for Transfer Credit' option.

 

2.       Select the type of program for which you are seeking a transfer credit, then click 'Next'.

 

3.       Note the term for which we are accepting transfer credit applications, then click 'Next' to continue.

o   Applications for Transfer Credit will generally become available two months prior to the start of each term.

 

4.       For Post-Secondary, ESL, and Apprentice Programs: Select the program code for which you are seeking a transfer credit.

 

5.       Click on the 'New' button create your previous institution.

o   NOTE: Once an institution is create, multiple applications can be submitted under that institution. A new institution must be created for each different previous institution you attended.

 

6.       Select your incoming institution, then click 'Next'.

o   If your institution is not listed in the dropdown menu, click on the 'My School Is Not Listed' button to enter your institution's details.

o   NOTE: If your previous course was completed at George Brown College, do not complete this application. Instead, see the instructions for requesting internal transfer credits.

 

7.       Indicate the method by which your official transcript was submitted to George Brown College, then click 'Next'.

o   If you select 'Other' as your method of submission, please indicate how (or to whom) you submitted your transcript

o   E.g. "Given to program coordinator", "Submitted to International Centre", etc.

o   If you have not yet submitted your transcript, do so as soon as possible -- see the Submit Your Official Transcript section for instructions.

 

NOTE: Applications for Transfer Credit cannot be evaluated without an official transcript.

 

8.       Click on the 'Add a Course' button.

 

9.       Select Transfer Credit Type

You may submit course combinations as follows:

o   One-to-One -- use one course from your previous institution toward one course at George Brown;

o   One-to-Two -- use one course from your previous institution toward two courses at George Brown;

o   Two-to-One -- use two courses from your previous institution toward one course at George Brown.

 

10.   Enter/select your course details as follows:

 

o   Incoming Course Details

Two-to-One Application Type -- complete the fields for both incoming courses

o   Select the term in which you completed the incoming course from the Term dropdown menu (e.g. Fall 2013)

o   Enter the following details for your incoming course:

o   Subject Area: e.g. BIOL

o   Course Number: e.g. 101

o   Grade Received: e.g. B+

 

NOTE: The details entered here must match your official transcript from the incoming institution.

 

o   George Brown College Course Details

One-to-Two Application Type -- Select a course for Course #1 and Course #2

o   Use the radio buttons to access the dropdown menus for the different course types;

o   Select the George Brown course for which you're requesting an exemption using the dropdown menu

o   NOTE: Only courses being offered in your program for the upcoming semester will be displayed in the dropdown menu.

o To apply for exemptions from George Brown courses offered in future semesters, please return to the online application approximately two months prior to the start of the term.

 

IMPORTANT: Students may not apply for transfer credits for George Brown courses for which they have already received a passing grade or exemption.

 

 

11.   Click on the 'Submit and Save' button.

 

12.   Click on the 'Attach' button to upload your incoming course outline.

o   If the course outline is posted online, please save a copy of the webpage and upload the file.

 

13.   Repeat Steps 8-12 for each incoming course for which you're seeking a transfer credit.

 

14.   Click on to 'Continue' button to proceed to the Acknowledgment page and complete the submission process.

 

15.   Carefully review the information on the Acknowledgment page.

 

16.   Select "I Agree" to confirm that:

a)       The information you have provided on your application, including any supporting documents, is true and accurate.

b)      You have read and understood the information on the Acknowledgment page

 

17.   Click on the 'Submit and Save' button to finalize your application.

 

18.   Optional: Modify Your Application.

 

o   You may make changes to your application at a later date, if needed. These changes may include:

o   Adding a new course,

o   Deleting your request,

o   Attaching a course outline,

o   Changing your transcript submission method, if you had previously selected 'Outstanding', etc.

 

o   To modify your application:

a)       Follow Steps 1-4 above to view a list of your existing applications.

b)      Click on the 'Modify/View' button shown next to the institution name to make any necessary changes.

 

 

If you experience any issues with the online application, you may e-mail transfercredit@georgebrown.ca for assistance--please be sure to read this entire document prior to submitting an email inquiry.

 

Alternate format of these instructions:

 

How to Apply for Transfer Credits -- Video

 

Program Requirements

 

Students may only apply for transfer credits for George Brown College courses which are required for their selected program and semester. You are eligible to apply for a transfer credit for a course if you are eligible to register for the course in the upcoming semester.

 

 

To view a list of courses that are required for your program, follow the links below:

 

o   Post-Secondary Students:

o   Core Requirements: Check your Program Page, your Academic Progress (CAPP) Report (if available), or the What-If Analysis Report.

o   Elective Requirements: See the Elective Requirements section for instructions.

 

o   Apprentices:

o   Check your Program Page.

 

o   Continuing Education Students:

o   Check the Continuing Education website.

 

 


 

Elective Requirements

 

You may apply for all of your general education electives in one term. In order to receive any approved transfer credits, you must accept them in STU-VIEW in the term they are approved.

 

If you are applying for a transfer credit to meet the elective requirements for a post-secondary program, please follow these steps:

 

 

1.       Check the General Education and Liberal Studies Electives webpage for your program's General Education requirements. Please note the guidelines about the breadth requirement and any course exclusions for your program.

 

2.       Review the list of electives offered at GBC to see what kinds of courses qualify for elective exemptions.

 

To qualify for elective exemptions, courses must fall into one of the three General Education categories:

o   Arts and Humanities (GHUM)

o   Social Science (GSSC)

o   Science and Technology (GSCI)

Note: Program-specific courses generally do not qualify for elective exemptions.

 

3.       Identify a suitable course (or courses) on your previous post-secondary transcript, and enter the course code and grade in the Incoming Course Details section. See Choosing Courses for a Transfer Credit Application -- General Education and Liberal Studies Electives on the General Education and Liberal Studies Electives webpage

 

4.       In the Course #1 at George Brown College section, Click the General Education Electives or Liberal Studies Electives radio button to select an elective code from the dropdown menu. The table below shows the elective code options:

 

Elective Type

Elective Category

George Brown College Course Details

Subject Area

Course Number

General Education (GNED) Electives

Arts & Humanities

GHUM

1111

Social Science

GSSC

Science

GSCI

Liberal Studies Electives

Arts & Humanities

LHUM

2222

Social Science

LSSC

Science

LSCI

 

 

2.      Submit Your Official Transcript

 

Your Application for Transfer Credit cannot be evaluated without an official transcript from your incoming institution(s). If you have already submitted an official transcript to the Admissions Office that shows your final mark for your incoming course(s), there is no need to re-submit this document; the information you enter on your application will be checked against the official transcript we have on file.

 

International Education: Evaluation of international transcripts is required. See International Education for more information

 

If you have not submitted your official transcript, you must do so as soon as possible. The following methods of submission are preferred:

 

a)      Ontario Colleges (OCAS)

o   If you applied to your current program through Ontario Colleges, you may request your official transcript through the OCAS website.

o   Please contact OCAS at 1-888-892-2228 for further instructions.

 

b)      By Mail:

o   Contact your incoming institution and request an official transcript.

o   The sealed transcript should be mailed to the following address:

George Brown College

ATTN: Transfer Credit Office

P.O. Box 1015, Station B

Toronto, ON

M5T 2T9

 

c)       In Person:

o   Obtain a sealed, official transcript from your incoming institution.

o   The sealed transcript can be dropped off in person at the Student Service Centre at George Brown College. Click here for locations and hours of operation.

o   Be sure to indicate that the transcript is intended for the Transfer Credit Office.

 

Do Not open the envelope before dropping off the transcript

 

 

Submission Methods that are not accepted

Email

We will not accept a transcript that has been scanned or photographed and submitted by email

Attached using the Attach course outline functionality in the transfer credit application

If you attach your transcript using this method it will not be recognized as being received. You must submit through the methods mentioned above.

 

 

Check Your Application Status

 

 

After you submit your Application for Transfer Credit, you can check the status of your application by:

 

1.       Monitoring your GBC and/or personal e-mail account:

o   Important notifications regarding your Application for Transfer Credit will be sent to you via e-mail only

o   Current students should check their GBC Student E-mail Accounts for notifications

o   An email will be automatically sent when a decision is entered.

 

2.       Logging onto your Stu-View account:

o   Click on the 'Review Transfer Credit Applications' link on Stu-View to monitor the status of your application(s)

o   The link is found under the 'Registration' menu when you click on the 'Registration Services' tab.

o   If there is a comment displayed next to your request, click on the comment text for an explanation.

o   Check the Status Definitions section for a definition of your application status, as well as a summary of your next steps.

 

The possible decisions for each transfer credit request are:

o   Approved:

o   Click here for a summary of your next steps.

o   If your transfer credit request is approved for the GBC course or an alternate GBC course, any resulting exemptions may be automatically applied to your academic record.

o   It is your responsibility to return to Stu-View to ensure that your course registration is accurate.

o   Any changes to your course registration must be made within the posted deadlines - see Important Dates for details

o   Please note that accepting multiple transfer credits may result in a student dropping from full-time to part-time status, which may impact tuition fees and OSAP eligibility.

 

o   Denied:

o   If your request has been denied, please see the Common Reasons for Denial section for an explanation of the decision.

o   Click here for a summary of your next steps.

o   You may request a review of denied transfer credits by contacting your Academic Department -- click here for locations and contact information. Be prepared to substantiate the basis for your appeal.

 

o   Cancelled

o   If your request has been cancelled a reason should be included in the email.

o   If the reason given is "see email sent..." check your GBC student and/or personal email for more information and your next steps;

 

STATUS DEFINITIONS

 

STATUS

DEFINITION

YOUR NEXT STEPS

Approved

The incoming course has been evaluated and approved for transfer credit.

o   Go back to Stu-View to accept your exemptions: Select REGISTRATION SERVICES > REGISTRATION > REGISTER FOR...

o   After accepting your exemption(s) on Stu-View, you must continue to submit your registration and then agree to important college policies. A confirmation page will then be displayed, showing your schedule and the course status will be listed as "Exemption"

o   If you have been approved for a generic exemption for your General Education and/or Liberal Studies Elective, please drop your elective course after accepting your exemption.

o   Review your timetable to see your approved exemption(s) for the term. Please allow at least 24 hours for the exemptions to appear.

o   If you wish to remain in the GBC course (i.e. you are refusing your approved transfer credit), please return to Stu-View or visit the Student Service Centre as soon as possible to adjust your registration.

o   You will not be able to accept transfer credits after the 5th day of class. We will accept it for you. If you wish to remain registered in the class, please notify us at transfercredit@georgegrown.ca

o   Please note that accepting multiple transfer credits may result in a student dropping from full-time to part-time status, which may impact tuition fees and OSAP eligibility.

Cancelled

Your transfer credit application has been cancelled.

o   You may re-submit the incoming course for transfer credit evaluation through Stu-View until the application deadline.

Denied

The incoming course has been evaluated and has not been approved for transfer credit.

 

See the Common Reasons for Denial section for further information.

o   You must register for--or remain registered in--the GBC course for which you had sought an exemption.

o   If you are a first-year student who has been denied transfer credit for English and/or math, you may be required to complete placement testing for your program. Go to Stu-View to book any required placement tests as soon as possible.

o   You may request an appeal for denied transfer credits by contacting your Academic Department -- click here for locations and contact information. Be prepared to substantiate the basis for your appeal.

Pending

The incoming course has been sent to the Academic Department for evaluation.

 

o   Monitor your e-mail account for status updates and/or important notifications regarding your Application for Transfer Credit

o   Your application will be evaluated by the end of the second week of classes.

o   Be sure to submit your official transcript and/or your course outline, if you haven't already done so.

o   Register for--or remain registered in--the GBC course until a decision has been made on your Application for Transfer Credit.

Under Review

Evaluation of the incoming course for possible transfer credit is currently under way.

 

The transfer credit request can no longer be edited or deleted.

Waiting for Submission

You have not yet submitted your application.

o   Make sure your application is complete and accurate, and then click on the 'Continue' button to complete submission of the application.

o   Applications that are waiting for submission will not be evaluated for transfer credit eligibility.

o   If you wish to have your application evaluated, the application must be submitted by the end of the 2nd week of classes.

 

 


 

COMMON REASONS FOR DENIAL

 

The following table summarizes the common reasons for denial of a transfer credit request:

REASON FOR DENIAL

EXPLANATION

Breadth Requirements Not Met

Upon evaluation, it was determined that a transfer credit could not be granted due to the program's breadth requirements.

Retired October 2019

Course Content Not Equivalent

Upon evaluation, it was determined that the incoming course content was not equivalent to the GBC course for which an exemption was requested. This could be due to one or more of the following reasons:

 

o   Subject does not match -- e.g. student requests exemption from English using a math course

o   Course outcomes do not match

o   Not enough overlap of course material

o   Key components of GBC course are missing from the incoming course

 

Course Level or Hours Not Equivalent

The transfer credit request was denied due to one of the following reasons:

 

o   The incoming course was taken at a different level than the GBC course -- e.g. student's incoming course was from high school or a college diploma/certificate, but the GBC course is at the degree level.

 

o   The incoming course did not have as many hours of instruction as the GBC course

 

Incoming Course is Out of Date

Upon evaluation, it was determined that the incoming course was taken too long ago and does not reflect current levels of knowledge.

 

For example, courses can become outdated due to new regulations/laws or advances in technology. In addition, the validity of some courses is limited due to association regulations -- RNAO, CGA, HRPA, etc.

 

Insufficient Documentation

The College did not receive enough information to evaluate the transfer credit request. This could be due to one or more of the following reasons:

 

o   Official transcript not submitted

o   Course outline not submitted

o   Incorrect course outline submitted -- i.e. for the wrong course or the wrong year

o   Course description is too vague

o   Course outline needs to be translated into English

o   External evaluation required from ICAS or WES (for international transcripts)

 

Minimum Grade Not Met

The student's grade in the incoming course does not meet the minimum requirement for credit transfer.

 

In general, a minimum grade of C- or 60% in the incoming course is required; however, some GBC courses have higher minimum grade requirements for credit transfer.

 

Not Elective Content

The incoming course does not meet the general education elective criteria as per ministry standards.

Added Winter 2020

Not Eligible for Exemption

Upon evaluation, it was determined that the student is not eligible for an exemption. This could be due to one or more of the following reasons:

 

o   Exemptions are not granted for foundation-level GBC courses

o   The Academic Department does not grant exemptions for the requested GBC course -- i.e. all students are required to take this course

o   An exemption was already granted for the GBC course

o   The incoming course was already used to exempt the student from a different GBC course

o   Institutional Residency -- Students may be denied a transfer credit if their institutional residency requirement is at risk of being unmet.

o   Course at originating institution is an exemption -- You must apply with the original graded course.

 

Test Scores Too Low

For some GBC courses, students requesting a transfer credit are required to take a test -- if the student's test scores do not meet the minimum requirement, their transfer credit request will be denied.

 

Retired October 2019

 


 

GLOSSARY OF TERMS

 

TERM

DEFINITION

Advanced Standing

 

A student applying for advance standing is applying for admission to a program of study to a semester higher than semester one. Advance standing provides block credits for previous courses taken in a related area of study to a student upon admission, which enables direct entry to the second semester or higher of a program.

 

For more information:

o   Go to the Advanced Standing section of our website.

o   Contact the Admissions Office at admissions@georgebrown.ca.

o   Review the Advanced Standing section of the Office of the Registrar Policies document.

 

Breadth Requirement

Some GBC programs have breadth requirements which limit the number of elective courses a student can take within a certain category.

 

For more information, refer to the General Education and Liberal Studies Electives webpage.

Course Code

At George Brown College, each course is identified by a Course Code that consists of a Subject Area (2-4 uppercase letters) followed by a Course Number (4 digits).

 

For example, the course code for College English is COMM 1007. Here, the Subject Area is COMM, since it is a Communications course; and the Course Number is 1007.

Course Exemption

A student may be granted an exemption from a prescribed George Brown College course if the student can show that they have successfully completed an equivalent course at another academic institution.

 

Students who are approved for transfer credits are granted an exemption from the equivalent George Brown College course.

 

An 'EX' grade will be displayed for the course on the student's academic record for an approved transfer credit. The 'EX' grade will not be calculated in the student's G.P.A. (Grade Point Average), but may be used to meet program requirements.

Course Number

See Course Code.

EX

Grading symbol used when a student is exempted from a course for an approved transfer credit.

See Course Exemption for further information.

Exemption

Also known as transfer credit.

See Course Exemption

Incoming Course

A course which was completed at a different institution, and for which a transfer credit is being sought.

Incoming Institution

An institution which a student attended prior to joining George Brown College, and from which transfer credits are being sought.

Institutional Residency

For full-time programs, at least twenty-five percent (25%) of a student's declared program of study must be earned at George Brown College.

 

For continuing education programs eligible for GBC certificates, at least fifty percent (50%) of the student's declared program of study must be earned at GBC.

 

External transfer credits are not credited towards the institutional residency requirement.

Internal Transfer Credit

An internal transfer credit is when a student uses a course they have previously completed at George Brown College to meet the requirements of their current program.

 

Most common internal transfer credits are College English COMM 1007, and general education or liberal studies electives. These courses automatically transfer to any program where the the courses as part of the program requirements.

Prior Learning Assessment and Recognition (PLAR)

Prior Learning Assessment and Recognition (PLAR) gives students credit for knowledge and skills they have gained through life experience such as work or volunteer experience.

 

The granting of PLA credits does not guarantee entrance into any program of study. However, in keeping with the College's commitment to student access and student success, every effort will be made to facilitate a timely entrance into the candidate's program of choice.

 

For more information, refer to the PLAR webpage.

Subject Area

See Course Code.

Transfer Credit

Transfer credits are those resulting from study done elsewhere, which are used to determine individual course exemptions, or entire terms of Advanced Standing toward a George Brown College program.

 

At George Brown, transfer credits are recorded on your transcript with an EX grade.

 

 

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Last Updated: November 2019